Financial Supervisor
Site Services
SUMMARY
The Financial Supervisor manages financial information for Site Services, including the processes, information, and databases within areas that include but are not limited to accounting, budgeting, analyzing and reporting. The incumbent manages Site Services personnel that are key to purchasing, receiving and reconciling vendor statements for both materials and services.
ESSENTIAL
DUTIES AND RESPONSIBILITIES
· Manages and trains Oracle Requisition writers for Site Services in best practices and procedures and manages the Oracle approval processes for Site Services.
· Manages the approval process within Maximo in reference to cross-charging for the entire site.
· Manages the vendor relationships in the funding of all contracts and in-house capital and maintenance projects.
· Acts as Accounts Payable coordinator for Site Services.
· Processes and codes all invoices for Accounts Payable. Processes and receives, in Oracle, all invoices and payments.
· Coordinates Oracle financial systems with Maximo and facilities costs cross-charging, sets up projects in Oracle chart of accounts.
· Assists Business Operations Manager in gathering information on what was spent. Organizes and proposes new contingencies, growth rates, and forecasts for review and approval.
· Oversees all inputs and documentation for purchase requisitions as Oracle approver for Site Services to ensure appropriate and accurate information is provided.
· Assures the financial information within Maximo is accurate and charges are made against to the appropriate cost centers
· Manages record keeping of all contracts and in-house projects. Posts all billings payable from consultants, contractors, suppliers, credit cards, and utilities.
· Assists in monthly, quarterly, semi-annual, and annual audits conducted by Accounting
· Prepares both data spreadsheets and graphical charts for ease of communication, comparison, and trend analysis in areas including but not limited to the following:
o Outstanding invoice reports.
o Budget reports.
o 121A reports.
o Fiscal year reports.
o General Ledger reports.
o Open/Close purchase order reports.
· Provides information from Maximo to respond to Audit questions, including management responses to capital and maintenance costs, 121A facility costs, CHT facility costs.
· Manages and maintains Excel and Access databases as well as numerous Excel spreadsheets of real time actuals and other financial information critical to budget analyses.
· Manages financial information regarding payables in Maximo, FIT, and Oracle databases.
STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationships
Supervisor: Business Operations Manager
Supervises: Oracle Requisition Writers
Regular Contacts
This position has regular contact with the Business Operations Manager; Project and Service Contracts Managers; TFCCS department contacts; TFCCS employees; Financial; CMMS Team; Shop Managers and Supervisors; and Risk Management.
JOB
REQUIREMENTS
Education/Experience
A Bachelor’s degree in Accounting, Finance, or Business Administration is required. Three or more years of related accounting work preferred.
Knowledge/Skills
This position requires strong analytical, problem solving, and customer service skills. An understanding of accounting terms and structures is required. Excellent written and oral communication skills are required. Strong interpersonal skills are a must.
Technology Skills
This position requires systems/software operating knowledge, knowledge of database concepts, an ability to write queries and reports, and the ability to present meaningful data to management. The incumbent should have excellent systems skills including expertise in MS Word, Excel, Access, Outlook, Project, Maximo, and Oracle-procurement.
Work Environment
This position regularly works in an office environment.
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